Trips
Add a trip
Schools
Create a school here (or it appears when created in the portal). Link each trip to its school so the roster ripples through.
Alerts
Itineraries
New itinerary
Providers
Add a provider
Have provider Excels? Upload them to Claude and they'll be imported here in bulk.
Guides & Rivers
Add a guide
Pay = days × rate + 13% IVA. Defaults: tour $120 · river $70 · trainee $60 — set in Policy & Costs.
Roster
Payments
Every assignment across all trips. Belén gets an engine alert when a trip departs with unpaid guides.
Pre-trip Kits
Production timelines computed backwards from each trip's arrival date. Counts are live from the roster. Milestones become engine-watched deadlines like everything else.
Finances
Monthly pulse
Cost model · Belén edits, everything else read-computed
Per-trip P&L
River ledger · Pacuare operations
Policy & Costs
Student payment milestones
Percentages should add to 100. "Days before arrival" is blank for the deposit — it's due on confirmation.
Reminder timing
Trip cost model
Used for the cost estimate on every trip card. All USD. IVA applies to guide pay.
Note: one driver and one guide are usually comped by hotels — record hotel amounts accordingly.
Travel Protection Notice
Shown on the itinerary viewer (gt-itinerary). Edits here appear live for teachers.